Sabtu, 13 September 2008


Finance Assistant, Indonesia
Closing Date: Monday, 22 September 2008

Tags: Cash Management; Data Entry; Data Processing; ERP; Effectiveness; Finance Assistant; Financial Resources; Financial Services; Gender Equality; Knowledge Management; Pro-Poor; Rules and Regulations; Social Development
Location : Jayapura, INDONESIA
Application Deadline : 22-Sep-08
Type of Contract : Service Contract
Languages Required :
Expected Duration of Assignment : 12 Months
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UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

Under the guidance and supervision of the Programme Coordinator and direct supervision of the Finance Associate, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with all staff members in the Jayapura office and counterparts in UNDP Jakarta to exchange information and ensure consistent service delivery.

II. Functions / Key Results Expected

Summary of Key Functions:

* Implementation of operational strategies and procedures
* Compliance of financial processes and financial records
* Support knowledge building and sharing

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

* Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
* Provision of inputs to elaboration of workplans

2. Assist Finance Associate to ensure full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies. Specifically, the Finance Assistant will:

* Provides overall accounting and administrative support to the UNDP Papua office in Jayapura;
* Assist with preparation of cost-recovery bills for the services provided by UNDP, follow up on cost recovery;
* Ensures proper control of the supporting documents for payments and financial reports for UNDP Papua for payments to be made by UNDP-Jayapura and by UNDP-Jakarta; also monitors payments made to partners and vendors;
* Prepare presentation of information on the status of financial resources as required.
* Management of cash receipts and petty cash.
* Maintenance of the proper filing system for finance records and documents.
* Ensures proper cash management system in Jayapura office;
* Reviews cash position for local account to ensure sufficient funds on hand for disbursements;

3. Support knowledge building and sharing in the Field Office, focusing on achievement of the following results:

* Participation in the training for the operations/projects staff on Finance.
* Contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the execution of UNDP financial services management in terms of quality and accuracy of work. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP?s capability to effectively and efficiently manage financial resources.

IV. Competencies

Corporate Competencies:

* Demonstrates commitment to UNDP?s mission, vision and values
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

* Shares knowledge and experience
* Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

* Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information
* Good knowledge of financial rules and regulations
* Strong IT skills
* Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management

* Focuses on result for the client and responds positively to feedback
* Consistently approaches work with energy and a positive, constructive attitude
* Remains calm, in control and good humored even under pressure

V. Recruitment Qualifications


Diploma in Accounting or Finance


* Minimal 2 to 3 years of relevant Accounting and Finance experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

* Fluency in English and Indonesian.

In accordance with Government policies preference will be given to indigenous Papuans and United Nations as an equal opportunity employer also encourages qualified women to apply. Only short-listed candidates will be contacted.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

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